Please check the time and Zoom meeting of the session you are chairing on the conference programme. Please enter the Zoom meeting at least 20 minutes before the starting time so that you can be given the rights for your Zoom meeting session.
The chair is responsible for welcoming the audience, introducing the speakers, and general timekeeping in a session.
Presenters should be introduced briefly by name and affiliation only.
If a presenter cannot be present at a session they should have uploaded a pre-recording of their presentation. In this case the chair will have to share their screen, introduce presenters briefly by name and affiliation and start the pre-recording. Although asking questions will not be possible synchronously, there can still be a discussion. Questions can be sent to the author(s) via the communication functions available in ConfTool.
Please open discussions and Q&A directly after each individual presentation.
The chair should arrive prepared at the session. They should have read the abstracts available for each of the presentations in the detailed session view. The chair should always be prepared to ask a question or two to presenters, in case no one else does.
Finally, the chair should remember to thank all the participants and the audience at the end of the session.
Long paper sessions normally consist of three presentations. Speakers have up to 20 minutes each.
Short paper sessions usually include four short papers. Speakers have 10-12 minutes each.
Please find a way to help the speakers with keeping to their allotted time by sending for example a chat message to them 5 / 2 minutes before the maximum time available is reached. Please inform the speakers at the beginning about which way you will choose in order to make them aware of their time coming to an end.
If presenters are still speaking at the end of their allotted time, the chair will ask them to stop, out of respect for the other presenters’ time, and in order to allow questions.
The chair should ensure that on the whole at least 30 minutes are dedicated to Q&A and discussion.
EADH2021 is a multilingual conference. It may well be that in your session papers in different languages will be given. Please always control whether presenters have made available their presentation in another language as they were requested and direct your audience towards it. Should presenters, discussants or you encounter communication problems please ask others to join in and help to solve them.
For more information on handling multilingual sessions, you could look at the GO::DH Translation Toolkit Recommendations, although they have been written with on-site conferences in mind.
Please facilitate “whispering” in any form it might take in a way that is does not hinder the proceedings of the session.
Please encourage session attendees to tweet and share notes in various languages at the beginning of your session.
Please invite attendees to remain in the session particularly if a presentation in a different language is coming up. All presenters have been encouraged to craft multilingual materials to facilitate dialogue across languages.
If simultaneous translation is available in your session, please make your audience aware of this at the beginning of your session.